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Preparing Delegates for Conference

 

5 things you can do to prepare your delegates for conference

 

  1. Send them practical information about the conference

Before your delegates can participate in democratic decision making they need to know where to go! Information about the venue, directions, catering and anything else about your delegates onsite can be found here. Make sure to pass this onto your delegates.

 

We also need to know about your delegates. In registration we’ll ask about any access or dietary needs so make sure to gather this up and provide as early as you can. More information on what we need for registration can be found here.

 

If you’ve registered for accommodation, make sure your delegates know where they are staying. All the hotels we use are centrally located in Liverpool but delegates will get an exact confirmation of their room via email. Emails will be sent ahead of conference and we aim to get them to you a week before the conference.

 

  1. Ensure they can participate in pre conference online democracy

This year both the policy formation and elections will be taking place online. In January your President will receive a link to submit policy. In March your delegates will also get this link and they’ll also be able to use this to vote from mid march. So make sure when you register you give us the delegate’s individual, preferred email address.

 

Look at the key dates and check in with your delegates that they have received what they need to participate at the appropriate time and keep an eye out for emails from NUS as we’ll let you know what’s happening and when

 

  1. Make sure they receive delegate training

There are lots of ways to make sure your delegates are trained up and know what they are doing at conference. However your delegates access training, we think it’s important they get trained up before conference so they know what’s happening and what their role is.

 

  • Keep an eye out for member emails in the coming weeks. We'll be preparing delegate training materials for you to deliver in your Union
  • Download the slides and deliver to your delegates. There’s a set of slides and script so you can do this at your Union
  • Attend training on the day. We’ll be running sessions during the registration period and before the conference begins.

 

  1. Bring them together to talk about the big decisions

Throughout the policy formation process starting in January you’ll be able to see what students’ unions are proposing for discussion at conference. You’ll be able to see this at conference.unioncloud.org.

 

Once the finalised policies have been released and the voting for officers opened on 16 March why not bring your delegates together to discuss them? This could be done as an informal meeting, in a space with students or a formal space like Union Council. We’ll be making Candidate Question Time available to view online from 19 March so you could gather delegates to watch that.

 

  1. Hold a debrief after National Conference and plan for what’s next

There are lots of opportunities for delegates to get involved after Conference in the delivery of the policy that is passed. A post conference debrief the week after conference would be a great way to hear back from your delegates on their experience and start talking about the campaigns they want to sign up to and get involved with in the next year.