Challenging Delegate Entitlement

Tuesday 30-08-2016 - 15:58

The Deadline to Challenge Delegate Entitlement for National Conference is 5pm Friday 30 September 2016. 

What is Delegate Entitlement?

Delegate Entitlement is the Number of Delegates that your union is entitled to bring along for free to National Conference, which will be held in April 2017. The number is based on the number of students who are members of your union. 

All Unions have at least one delegate. Delegate Places are free and include accomodation for the 2 nights of National Conference. In addition to voting delegates, each union can send up to 3 observers to National Conference. If you are only entitled to 1 delegate you can also send along 1 free observer. 

Since conference 2014, all National Conference delegations have been subject to fair representation. Guidance on fair representation can be found here.


Where is the information on Delegate Entitlement?

All Chief Executives/General Managers/SSLO of unions were sent out an email on 11 July.  This email contained details of your delegate entitlement for 2016/17. This email also contained the Union secure code for the next year, which is key to registering for any event. 

For other democratic conferences, Delegate Entitlement can be found on each of the Conference Hubs


How is Delegate Entitlement calculated?

The Calculation for Delegate Entitlement is set by National Conference. Currently, each union gets one delegate per 3,500 Full Time Equivalent (FTE) Students. FTE is worked out by giving a value of 1 for each full time student at the institution and a value of 0.6 for each part time student. For example, 1000 full time students plus 500 part time students would be 1000 + (500 x 0.6) = 1000 + 300 = 1300 FTE students. The number is then rounded up to the nearest whole number. The full-time and part-time student numbers we use are the same as those used for your NUS affiliation fee calculation. This year they are equivalent to your student numbers for the 2014/15 academic year.


How can Delegate Entitlement be challenged?

If you disagree with your delegate entitlement - usually because your student numbers have dramatically altered - you should contact Democratic Procedures Committee. This can be done through by 5pm on Friday 30th September. Please outline why you think your delegate entitlement should change. DPC will make a ruling on your appeal. 


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