Business Development Manager

JOB DESCRIPTION

TITLE:                              Business Development Manager (Events and Advertising)

SCOPE:                            To generate commercial revenue for the Students’ Union through advertising, partnerships, sponsors and reciprocal arrangements. To include supplier negotiation, events planning and oversight, and support of student groups to realise their value in the marketplace, ensuring quality social provision and cost control at all times.

RESPONSIBLE TO:              Director of Commercial Development;

RESPONSIBLE FOR:            Events & Advertising Coordinator; Events Assistant(s); Student staff

KEY RELATIONSHIPS:          Communications Manager, Activities Officer, AU Officer, Health & Safety Manager, Reception Staff; University Departments (as required)

This job description is an outline of the main responsibilities of the post and may be subject to future amendment as deemed appropriate.  It should not be read as, nor is it intended to be, a complete statement of an individual’s contractual duties and responsibilities.

Duties and responsibilities include, but are not limited to, the following:

1.     Business Development

·                     Manage the negotiation and arrangement of advertising and sponsorship agreements.

·                     Increase the range of, and revenue from all commercial sponsorship and advertising arrangements, including the creation and implementation of a fundraising strategy in line with the Union’s Strategic Plan

·                     Review all contractual arrangements to ensure legal compliance and fiduciary prudence on behalf of the Union; to ensure all arrangements are ratified at director level

·                     Develop and manage the Centenary Programme

·                     Support a range of events to cater for diverse interests and ensure inclusivity.

·                     Monitor internal and external commercial trends and competition; identify appropriate action in response.

·                     Deliver written progress reports on a monthly basis

2.         Support to students

.              

·                     Ensure that  support, guidance and training (in conjunction with the Societies & Sports Manager and the H&S Manager) is provided to students and student groups, to equip them to run their own safe, financially sound, successful, quality events, offering professional support and expertise as appropriate

·                     Ensure that event organisers are supported to build their knowledge and understanding of Students Union policies and procedures.

3.         Quality Assurance

·                     Ensure that events are in line with the Students’ Union’s beliefs and statutes.

·                     Monitor and evaluate the success of events to ensure consistent quality and use this information to inform future activities.

·                     Ensure that wherever possible, student-run events and Students’ Union events complement each other, rather than to compete.

·                     Monitor the performance of, and manage the relationship with Promoters, Clubs, suppliers etc, taking timely action as necessary.

4.         Events organisation

·                     Develop and distribute a draft Annual Events Calendar

·                     Prepare and manage departmental budget in conjunction with the Finance Department, and manage budgets to meet agreed targets.

·                     Ensure effective communication between departments, event organisers, participants and other stakeholders.

·                     Ensure that all applicable administration for events is completed, including the maintenance of operational and financial records. 

·                     Ensure compliance with relevant legislation (e.g. Accessibility, Fire, H&S) at all times.

5.         General

·                     Undertake work outside normal working hours as required to effectively discharge the responsibilities of the post. This may include attendance at major Students’ Union events.

6.         Miscellaneous

a)  Carry out the duties in accordance with the policies of the Students’ Union which may from time to time be determined.

b)  Take the initiative on your own self development to update and develop your skills and abilities.

c)  Comply with Health and Safety in line with current Students’ Union policies and procedures.

d)  Be responsible for observing and implementing good environmental practices in line with Union/Company Policies.

e)  Use corporate style in production of materials and documentation.

f)  Attend meetings, conferences and seminars as required in relation to the operation of the department, your role and the Students’ Union as a whole.

g)  Perform such other duties as may be necessary within the scope of the job to meet the needs of the department and Students’ Union as directed from time to time by the Director of Commercial Development. 

h)  The above responsibilities are detailed for guidance only. The Students’ Union is a dynamic organisation, responsive to the needs of our members. Other tasks will need to be undertaken in order to discharge the responsibilities of the post. Any permanent changes will be incorporated into the job description by agreement.  This job description does not constitute part of the contract of employment.

*Please note that the Business Development Manager is not expected to attend all events as he/she will ensure that suitable management systems are in place.

The Students' Union acts as the recognised representative body of all students at the University, and every student is automatically a member free of charge.  It promotes the interests and welfare of students, supporting and advising them.  It provides social, cultural, sporting and recreational activities, including forums for discussions and debates, for their personal development.  It is an integral and essential part of the University community and, as such, plays a full and active role in managing the affairs of the institution.  In 2010 the Students’ Union became a registered charity.

With an annual financial turnover of around eight million pounds, the Students' Union is very active in all areas of interest to its members.  It provides a comprehensive Advice Service to help students with academic, legal, financial and personal problems; finances Societies, the Athletic Union, a magazine, a theatre company and a radio station; it also has over 3000 volunteers in community projects.  Through its associated company, UNU Services Limited, it runs 3 Shops, a Bar and a Print Shop.

As a charity the Students’ Union is managed by a Board of Trustees which is responsible for the governance, management, strategy and budget of the Students’ Union.  The Trustees consist of 4 of the elected Student Officers and 4 appointed External Trustees.  The daily work of the Students’ Union is directed by an Executive Committee of elected Student Officers, with advice and support from staff.  The Executive is formed of nine Officers, eight of whom are Sabbatical Officers taking a year off from their studies, and employed by the Students' Union on a full-time basis.  One is a non-sabbatical Officer who is still engaged in full-time study.  Each Officer has his/her own individual responsibilities within the Executive.

The Students' Union employs over two hundred staff in its Commercial Services and Membership Services.  Around half of our staff are students who balance work with their studies and social lives.  Other staff work full-time, some are part-time and some are required only during term-time and thus work for just part of the year.  If you like working for and amongst young people, you will enjoy working for the University of Nottingham Students' Union.

The Staff Protocol precludes employed staff of the Students’ Union and UNU Services Limited from commenting publicly upon the policies and work of the Students’ Union and any bodies associated with it. Staff may not sit on any Committee of the Students’ Union other than in an advisory capacity and in accordance with the guidelines set out in the Protocol. Staff may not act as representatives of the Students’ Union. For these reasons it is considered inappropriate for Executive Officers to hold paid employment with the Students’ Union or UNU Services Limited. There also exists the potential for conflicts of interest, either actual or perceived, for Officers involved in the direction and management of staff to be themselves staff. Any person holding such employment would be expected to resign their post prior to taking up Office. There is a specific exemption to this policy in regard to Sabbatical Officers being paid to carry out their duties.

For reasons of continuing potential conflicts of interest, former Executive Officers of the Students’ Union will not be considered for paid employment with the Students’ Union, or UNU Services Limited, for a period of 2 years after their Term of Office has ended. This policy will not extend to former non-Sabbatical Officers taking casual or short-term contract employment. Such an exemption will not apply to former Sabbatical Officers, who are considered to have a greater potential for conflicts of interest because of their detailed knowledge and management of the Students’ Union and its staff.

Other former students of the University of Nottingham, not having been Executive Officers of the Students’ Union, may have had close involvement with particular areas of the Students’ Union and its work. In the event of an application for paid employment being received from a former student within 2 years of their having left the University, and having ascertained that they fulfil the selection criteria for the post, consideration will be given to the closeness of their involvement with the organisation and activities of the Students’ Union. In the case of close involvement such an application will not be considered for paid employment within the period of 2 years.

The post of Business Development Manager is a new one, created to take us from being a Good Union to being to being a Great Union doing incredible things for students. We have great relationships with our students and we are now looking to build collaborative partnerships with the University and onward. AA dynamic, inspirational manager, you will build on our existing success and support us to develop our fundraising, advertising revenue and commercial partnerships.

This new role is a varied one and we expect it to evolve over time. You’ll enjoy supporting individual students and student groups to run their own events, ensuring the quality of both student-run and UoNSU-run events, including inclusivity. You’ll be energised by oversight of major organisational events such as Freshers Fair. For the next year you will also have specific responsibility for developing and planning UoNSU’s Centenary celebrations.

As a student-led organisation we recognise that working with us is likely to be very different from other organisations where you may have worked.  The Students’ Union is a vibrant place to work. The elected Executive Officers change yearly, and there are always a lot of new ideas to consider.  To work successfully in this role, you must be comfortable with such changes and be ready to adapt accordingly.

         Salary Progression

·           Grade and Salary Scale: Grade 5b point 39 – 42 automatic scale £27,652 - £29,768 p.a.

·           Starting Salary: £27,652 p.a, rising to £29,044 p.a. from 1^st January 2014

·           Salary Progression It is the normal expectation that staff are appointed at the first point of the salary scale, progressing incrementally along the scale with experience with the Students’ Union. The automatic increase is granted on 1^st January each year (where staff are in post prior to 1^st October), until the top of the scale is reached, usually within 3 years. In addition, a cost of living award is made, normally effective from 1^st August each year, although we can never guarantee what the amount will be.

Hours and Status

·           Contract: Permanent

·           Probationary Period: 3 months

·           Hours: Full Time, nominally 9.00 a.m. – 5.00 p.m over 5 days per week.  However, the post holder is encouraged to work flexibly in order to discharge the responsibilities of the post. This will include occasional unsocial hours, including evenings and weekends.

·           Intellectual Property and Confidentiality: All information produced remains confidential and the employer retains all rights to intellectual property.  

·           Review: The role will be reviewed on completion of the Centenary project in December 2013.

Generous holiday entitlement

·           Annual Leave entitlement: Annual Leave entitlement is 23 days paid holiday rising with service to 28 days.

·           Additional days leave: As well as the above annual leave entitlement, there is an entitlement to the following: 8 bank holidays per year, approximately 5 University closure days and 2 Union days. 

·           Christmas Holidays: Most of the University closures and Union days (detailed above) fall at Christmas and Easter. As a result, the Students’ Union is usually closed for almost two weeks over Christmas and New Year.

Pension Provision

A Contributory Scheme:  NUSPS

Non-contributory occupational sick pay scheme, dependent upon joining the pension scheme.

For an application pack contact supersonnel@nottingham.ac.uk  or call 0115 8468775